[ogsa-wg] Proposal for re-organizing trackers

[Andreas Savva]

Here's what the latest proposal for the trackers looks like. (This is
already done for the Glossary tracker if anyone wants to have a look.)

1. One tracker per document; instead of archival+current as in the
original proposal

2. Use the 'Category' field to separate artifacts for different document
versions; instead of defining a new version tag field. The main reason
is that the Category field appears on the tracker summary view page so
allows easy filtering. (AFAIK it is not possible--by mere humans--to
change the tracker summary view to add new filter fields and using the
detailed search page is too complicated as the main mechanism for
narrowing views.)

For example, the Glossary tracker has "Version 1.0," "Version 1.5,"
"Next version." defined as categories.

3. The process remains similar. New artifacts go in as "Next version" or
the working version if one has been set; deferred artifacts from a
previous version are moved to the next version and to open.

The Glossary tracker has a three such artifacts.

4. Optionally use 'File releases' to associate artifacts with the
release (version) they were reported in, and the release in which they
were fixed. There is an automatic association between releases and two
tracker fields (reported in release; fixed in release) so release names
can be used without extra work.

For example, for the Glossary I have created two (empty) releases for
Glossary 1.0 and Glossary 1.5 and have associated Glossary artifacts to
the release in which they were reported and the one they were fixed.
(Some issues were reported in 1.0; deferred and fixed in 1.5)

Andreas

David Snelling wrote:
> Andreas and Jem,
> 
> This sounds pretty good. I think I start with this approach in the
> Technical Strategy document activity as well. I may come to you for "how
> to create the version tag" question at some point.
> 
> On 3 Oct 2006, at 06:13, Andreas Savva wrote:
> 
>> I've been talking with Jem about re-organizing the trackers and we
>> agreed on the following proposal. If you have any comments or
>> suggestions please respond.
>>
>> Background:
>> OGSA-WG maintains one tracker per document per version, for a current
>> total of 12 document trackers. (The number of artifacts per tracker
>> vary.) Half of these trackers are for already published documents: they
>> are marked 'closed' and will not be used again. Since many of our
>> documents are likely to be revised  again we'll have to set up more
>> trackers. For example, work is already starting on a third version of
>> the Glossary, the Roadmap is expected to be updated periodically and
>> so on.
>>
>> Proposal:
>> To keep the total number of trackers down and keep the tracker summary
>> view usable the proposal is to re-organize the trackers so that each
>> document has at most 2 trackers associated with it: an archival tracker
>> and a current tracker.
>>
>> The archival tracker will hold artifacts of *all* past versions of that
>> document. Artifacts will be tagged  with an appropriate "Document
>> Version" value so that it is clear which version they relate to (e.g.,
>> version 1.0, 1.5, etc). The current tracker will hold all new artifacts,
>> including any artifacts that were deferred in previous versions.
>>
>> In terms of process, new artifacts will be put in the current tracker.
>> When a document is published all closed artifacts from the current
>> tracker are tagged with the document version and moved to the archival
>> tracker; all deferred artifacts remain on the current tracker and are
>> set back to the open state.
>>
>> Current tracker summary view:
>> https://forge.gridforum.org/sf/tracker/do/listTrackers/projects.ogsa-wg/tracker
>>
>> --Andreas Savva
>> Fujitsu Laboratories Ltd
>>
>> -- 
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>>   ogsa-wg at ogf.org
>>   http://www.ogf.org/mailman/listinfo/ogsa-wg
> 
> -- 
> Take care:
> 
>     Dr. David Snelling < David . Snelling . UK . Fujitsu . com >
>     Fujitsu Laboratories of Europe
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