[occi-wg] Fwd: Registrations and Rooms for the OGF44

Fri Apr 17 01:17:02 EDT 2015

Hello Alan,

On Fri, Apr 17, 2015 at 1:11 AM, Sill, Alan <alan.sill at ttu.edu> wrote:
> Interest in holding a Cloud Plugfest in and/or centered around the attendees
> who will be there in person for the Lisbon EGI conference?
>
> Please respond ASAP as this will affect whether I decide to go in person
> myself.
>
> I encourage the OCCI group to meet in person at the co-located OGF 44
> Thursday and Friday May 21-22 that week, regardless of the decision about
> the Cloud Plugfest. This is probably important for getting comment and
> visibility for the OCCI 1.2 documents as well as to take advantage of the
> opportunity to meet with OGF security area and network groups and with
> members of an important user community (EGI). Please consider this and
> respond with requests for meeting space ASAP.

I'm attending this event anyway, I would be happy to participate in
any Plugfest/OCCI WG activities on Thursday/Friday.

> Alan
>

Regards, Boris

>
> Begin forwarded message:
>
> From: "Sill, Alan" <alan.sill at ttu.edu>
> Date: April 17, 2015 at 8:04:31 AM GMT+9
> To: Tiziana Ferrari <tiziana.ferrari at egi.eu>
> Cc: Sara Coelho <sara.coelho at egi.eu>, Andre Merzky <andre at merzky.net>,
> Andrew Grimshaw <grimshaw at virginia.edu>
> Subject: Re: Registrations and Rooms for the OGF44
>
> Hi Tiziana and Sara,
>
> Thanks for your message. I will poll the various area directors to see where
> they are in organizing meetings for groups in their respective areas.
>
> I will also see if the OCCI group will have sufficient people to pull off a
> Cloud Plugfest.
>
> Can you once again update us on the status of registrations?
>
> Thanks,
> Alan
>
>
>
> On Apr 17, 2015, at 2:57 AM, Tiziana Ferrari <tiziana.ferrari at egi.eu> wrote:
>
>
> Dear Alan, all
>
>
> we really need your feedback and also a programme to attach to OGF44 to make
> sure this co-location and the whole EGI event is a success.
>
>
> Having empty blocks in the programme does not help to make the programme
> attractive, and we gave priority to OGF44 in selecting co-locations knowing
> it is important to us. We now want a complete programme on-line to advertise
> it and boost the registration process. We are only one month away from the
> start of the event.
>
>
> Can you please get in touch with Sara as soon as possible? see her points
> below,
>
>
> thanks
>
> TIziana
>
>
> On 15/04/15 12:46, Sara Coelho wrote:
>
> Dear Alan,
>
> (Andre and Andrew)
>
> good morning!
>
>
> I was wondering if you had time to have a look at my questions below,
>
> especially the ones about technical requirements for the plugfest.
>
>
> Thank you in advance.
>
>
> Best wishes,
>
> Sara
>
>
> On 08/04/2015 17:34, Sara Coelho wrote:
>
> Hi Alan,
>
>
> As you correctly guessed, there is a cost consideration driving my
>
> worries. In principle, we have nothing against a two-tracked,
>
> two-day'ed OGF44. In practice, if the meeting does not attract
>
> registrants... perhaps it's best to reduce the scope. (That is the
>
> concern I tried to convey in my previous email.)
>
>
> You propose a track for OGF and a track for the Cloud Plugfest - let's
>
> go with this. If we need a second room for your programme, we can find
>
> a place for the Plugfest to continue. Which brings me to my next
>
> question...
>
>
> What are your specific requirements?
>
> - Space - as discussed above, we can find something
>
> - Network - the venue is a university and has eduroam; plus, we will
>
> have a dedicated wifi network for the participants. Is this enough? If
>
> not, please let me know as soon as possible what else you requires, so
>
> I can see what is possible to organise at this stage.
>
> - Server support - I have no idea what this implies! Could you please
>
> be a bit more specific?
>
>
> Advertising the Cloud Plugfest - is this something I can help with? Or
>
> is there anything else I can do to promote registrations?
>
>
> Many thanks,
>
> Sara
>
>
>
>
> On 08/04/2015 17:15, Sill, Alan wrote:
>
> Hi Sara,
>
>
> We have positive feedback from several groups. I think two tracks is
>
> the safest approach right now; one for the Cloud Plugfest and one for
>
> OGF working group and community group meetings. If we need to borrow
>
> space from the Cloud Plugfest to get a group meeting done, are there
>
> other areas where participants can work with good networking and
>
> reasonable isolation?
>
>
> Cloud Plugfests often look like disasters in terms of organization
>
> but are very helpful for all concerned.  They are at their best when
>
> we allow people time with laptops, networking and server support to
>
> learn how to use, test and work on coding for implementations and to
>
> interact with experts and other coders.
>
>
> I am at the mercy of the groups requesting space. We have requests
>
> from groups in the security area, which makes sense from the list
>
> that you sent. I am trying to encourage other groups, such as OCCI
>
> and GLUE, to meet there also, as well as our networking groups, the
>
> most actie of which is currently NSI.
>
>
> It will be a contraditction if we invite them to meet and do not have
>
> space to do so.  Are there cost considerations that are driving you
>
> to want to reduce the number of tracks?  Two tracks already seems
>
> like pretty much a minimum. Keep in mind that OGF is composed of
>
> several different groups that mostly do not overlap, so the common
>
> interest to meet together in one area is driven by the convenience
>
> and availability of working group and community group meeting space.
>
>
> I can also inquire of the OCCIware project if they would like to meet
>
> there, but again, space will have to be available.
>
>
> How large are the rooms you are planning to use? Can they be divided
>
> or combined as necessary to go from individual meeting room space to
>
> larger plenary gatherings? Will there be an auditorium or other large
>
> space available, and what portion if any of the EGI meeting itself
>
> will still be going on at that time?
>
>
> Alan
>
>
> On Apr 8, 2015, at 4:33 AM, Sara Coelho <sara.coelho at egi.eu> wrote:
>
>
> Dear Alan,
>
> (and Andre & Andrew)
>
>
> It took me a while to understand where your rum joke came from... :)
>
> The difference single letters make in English never ceases to amaze me.
>
>
> Thanks for your email and taking time to think about this - I know
>
> it's a busy time! But I'm afraid your email leaves me with even more
>
> questions...
>
>
> - Do you need two parallel sessions over two days? I'm sorry to
>
> insist, but this is a key question for us at the moment. We are
>
> finalising room allocation and I am finding difficult to justify the
>
> two rooms we reserved for OGF44 over two days, given the low number
>
> of registrations and the lack of a programme/timetable, or even
>
> details about the event. Will you develop a programme that requires
>
> two parallel sessions over two days?
>
>
> - The Cloud Plugfest, in principle, is welcome - we ran one of these
>
> events before. In practice, I have two questions:
>
> -- I assume this will be part of the OGF44 programme (i.e., it will
>
> take a room currently reserved for the OGF44)? Please confirm.
>
> -- You wrote...
>
>
> It helps to have a sponsor for attendance for those who may want to
>
> come only for this event, typically those in the developer
>
> community. This is not required of course if those who will be
>
> participating are already registered to attend the EGI Conference
>
> itself.
>
>
> What / who will be the theme and the audience for this Plugfest?
>
> (Apologies if this is obvious but my I don't have a technical
>
> background.)
>
>
> - OGF44 programme: at the moment we don't have any information about
>
> OGF44 in Indico. Could you please provide:
>
> -- A summary of the event (short abstract, under 150 words)
>
> -- An outline of the programme (with talks, etc.), or a link to your
>
> events page
>
> I think this is important to motivate people to register in your
>
> event. At the moment with under 30 registrations and little else, is
>
> difficult for me to convince the local organisers of the need to
>
> keep two rooms reserved for you. Apologies if I sound
>
> pushy/difficult, but we're 5 weeks away from the event and it's time
>
> to get details in.
>
>
> Below you can find the list of attendees registered in OGF44. Please
>
> let me know if I can help in any way from this side.
>
>
> Your feedback regarding the above is appreciated as soon as possible.
>
>
> Best wishes,
>
> Sara
>
>
> Barros, Abmar (abmar at lsd.ufcg.edu.br)
>
> Brasileiro, Francisco (fubica at dsc.ufcg.edu.br)
>
> Cornwall, Linda (Linda.Cornwall at stfc.ac.uk)
>
> Dias de Lima, Maria Julia (mjulia at tecgraf.puc-rio.br)
>
> FRANC, Alain (alain.franc at pierroton.inra.fr)
>
> FRIGERIO, Jean-Marc (Jean-Marc.Frigerio at pierroton.inra.fr)
>
> Gomes, Hugo (hugo at lip.pt)
>
> Gordon, John (john.gordon at stfc.ac.uk)
>
> Groep, David (davidg at nikhef.nl)
>
> Gurov, Todor (gurov at bas.bg)
>
> Hluchy, Ladislav (ladislav.hluchy at savba.sk)
>
> Kanellopoulos, Christos (skanct at grnet.gr)
>
> Kelsey, David (david.kelsey at stfc.ac.uk)
>
> Levshina, Tanya (tlevshin at fnal.gov)
>
> Manzi, Andrea (andrea.manzi at cern.ch)
>
> Marianos, Nikolaos (n.marianos at agroknow.gr)
>
> Matsunaga, Hiroyuki (hiroyuki.matsunaga at kek.jp)
>
> Parak, Boris (parak at cesnet.cz)
>
> Pullinger, Stuart (stuart.pullinger at stfc.ac.uk)
>
> Qing, Di (dqing at triumf.ca)
>
> Sallé, Mischa (msalle at nikhef.nl)
>
> Sitera, Jiri (sitera at civ.zcu.cz)
>
> Spinoso, Vincenzo (vincenzo.spinoso at egi.eu)
>
> Terstyanszky, Gabor (terstyg at gmail.com)
>
> Tran, Viet (viet.ui at savba.sk)
>
> Ururahy, Cristina (ururahy at tecgraf.puc-rio.br)
>
> Wallom, David (david.wallom at oerc.ox.ac.uk)
>
> YEN, Eric (eric at sinica.edu.tw)
>
>
>
> On 07/04/2015 18:09, Sill, Alan wrote:
>
> Dear Sara and Tiziana,
>
>
> Having considered the issue quite carefully, we believe that rum in
>
> only one track will be sufficient! Less jokingly, and please
>
> forgive the bad attempt at humor, we have in mind to run one of our
>
> Cloud Plugfest events during the conference, in which case having
>
> the extra room will be helpful for those learning to use the test
>
> environments and do interoperability and instance testing.
>
>
> If you are willing to help us advertise the Cloud Plugfest
>
> possibility, please see the list of past events on the web site at
>
> http://cloudplugfest.org and let us know if you have any questions.
>
> It helps to have a sponsor for attendance for those who may want to
>
> come only for this event, typically those in the developer
>
> community. This is not required of course if those who will be
>
> participating are already registered to attend the EGI Conference
>
> itself.
>
>
> I am desperately busy with a semi-annual review for my center
>
> (http://nsfcac.org) for the rest of the week, and will be traveling
>
> to Japan all next week, so my communications will be uneven. Can
>
> you please help me to coordinate with you and the other people who
>
> will be coming for OGF by sending me the list of registrants so
>
> far, and following with an update every few days or so as things
>
> change or as you see fit?
>
>
> I have sent a reminder message out tho the OGF work groups list and
>
> also to the GFSG (Grid Forum Steering Group) to ask them to
>
> register. One complication is that it is not completely certain
>
> that I will be able to attend myself. I really hope to, as one of
>
> the things we have been able to achieve in my center is the ability
>
> to open participation in the interoperability testbed projects to
>
> international participants, which I announced at CloudScape VII in
>
> Brussels and Cloud Expo Europe in London last month, and would like
>
> very much to make this real through participation and collaboration
>
> with the EGI community. My travel schedule is however not
>
> completely under my own control as it is dictated by the need for
>
> me to interact frequently with NSF and our center members, so I
>
> have asked for help from the GFSG and our area directors within it
>
> to help coordinate the meeting requests there.
>
>
> Please send a list of registrants if that is OK, and let's keep in
>
> touch. I'm cc'ing Andre Merzky and Andrew Grimshaw of OGF also to
>
> make sure that communications don't get lost. Please include them
>
> on any mailings related to this event.
>
>
> Alan
>
>
>
> On Apr 7, 2015, at 10:22 AM, sara <sara.coelho at egi.eu> wrote:
>
>
> Dear Alan,
>
>
> Now that OGF 43 is out of your way, I would like to take a moment
>
> of your time to discuss the arrangements for the OGF 44 in Lisbon.
>
>
> We have reserved two rooms for two days (21-22 May) for your
>
> event. So far, and with a week to go until the end of early bird
>
> registration, we have 27 attendees registered for OGF. This is, at
>
> first glance, a very low number for an event with two parallel
>
> tracks.
>
>
> Could you please confirm that you require two parallel tracks to
>
> rum your event?
>
> Could you give me an estimate of the number of people you are
>
> expecting to attend OGF 44?
>
>
> This will help me and the local team to optimise the rooms
>
> reserved for your event. I know you must be busy but your feedback
>
> is appreciated as soon as possible.
>
>
> Please let me know if you have any questions.
>
>
> Best wishes
>
> Sara
>
>
>
> --
>
> Sara Coelho
>
> Communications, EGI.eu
>
> --
>
> Sara Coelho
>
> Communications, EGI.eu
>
>
> --
>
> Tiziana Ferrari/EGI.eu Technical Director
>
> EGI-Engage Technical Coordinator
>
>
> EGI supports and promotes the Open Science Commons:
>
> http://opensciencecommons.org/ | http://go.egi.eu/osc
>
>
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