[wg-all] Good news from OGF regarding your data and participation with respect to international regulations

[Sill, Alan]

Dear Open Grid Forum mailing list members and participants,

By now you will be quite worn out from reading and where necessary relying to various messages from organizations all over he world that are trying to comply with policy changes required for compliance with recent changes to international and individual state jurisdiction regulations. The good news is that no actions on your part are required to remain an active member of the OGF community.

The Grid Forum Steering Group has reviewed the OGF policies with respect to these changes and has come to the following conclusions. As with the policies of many large organizations, these will be subject to review and revision as our collective understanding of the applicability and implications of these requirements evolve, and as the regulations themselves continue to evolve and mature. For the moment, to comply with the recent changes introduced by the European GDPR and State of California requirements with respect to information tracking and disclosure, we would like to convey to you the following information:

  1.  OGF has a clear intellectual property rights policy in place since that governs all contributions and communications. The relevant text, which covers the major points required to be addressed by the above regulations, has been in place since 2006 and can be accessed at the "OGF IPR policy link" at the page below. It is our interpretation that this policy meets all GDPR requirements regarding information permissions granted to OGF by all participants in OGF activities. These are clearly spelled out in detail and available to you for your review.
  2.  OGF does not have any current arrangements with business partners or any other external parties that require or enable data sharing. OGF's web sites track visitors for legitimate purposes of security and to allow response to and mitigation of potential intrusions, and does not use such information for marketing purposes. We do maintain records, largely in paper form, consisting of participation and permission records that allow OGF to verify agreement of OGF in-person meeting participants with the OGF IPR policy mentioned above.
  3.  Participation in an OGF email list or other electronic communication by you is also covered by the IPR policy, as explicitly stated on our web site and in the policy itself. This condition was in place from the outset of the initiation of these resources, and does not require a further update to comply with the GDPR.
  4.  The Data Protection Officer for OGF is currently Dr. Wolfgang Ziegler, our Vice President for Community, who can be reached for purposes of responding to any data protection issues at community at ogf.org<mailto:community at ogf.org>

Due to the nature of OGF as an open standards and best practices documentation organization, your participation explicitly grants OGF the right to retain certain identifying information, including your signatures on the IPR policy agreements necessary for the organization to operate in an open public way. OGF reserves the right to retain this information to comply with legal requirements associated with its document development and assembly process. You do have the right to request access to the information that OGF holds for you, which consists of your membership in our email lists and the permissions granted to OGF by you in past meetings.

You may unsubscribe from any individual OGF email list by following the links at the bottom of the list. You can also sign up for, or at your preference, change your email address or unsubscribe from any OGF email list by going to https://www.ogf.org/mailman/listinfo and selecting the list. Each such page includes methods unsubscribe from the list, get a password reminder, or change your subscription options according to your preferences.

We hope the above information answers any questions you may have regarding use of your data by OGF and your rights to control communications from us. If you have any further questions or suggestions, please feel free to contact us at it at ogf.org<mailto:it at ogf.org> or to write to me personally at president at ogf.org<mailto:president at ogf.org>

Sincerely,
Alan Sill,
President, Open Grid Forum

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