[ogsa-wg] Proposal for restructuring teleconferences

[Michel Drescher]

+1

David Snelling wrote:
> +1
> 
> On 18 Jan 2007, at 04:57, Andreas Savva wrote:
> 
>> * Background
>>
>> At the moment OGSA-WG has 2 calls a week each scheduled for 2 hours.
>> Both of these calls are broadly structured along the lines of 1)
>> logistics/administration (early discussion, AI review, planning, etc);
>> 2) one or more technical topics.
>>
>> * Problem
>>
>> Only a small core group of people join the calls for both the  
>> logistics
>> discussion and for all technical topics. Many other people may not  
>> have
>> a strong interest in the logistics portion of the calls, or may only
>> want to join the calls for certain technical topics.
>>
>> Though the agendas have estimates for the duration of each agenda item
>> these durations are not 'hard' and it is difficult for participants to
>> time when to join a call if they just want to join a specific  
>> technical
>> topic. (And sometimes topics move around during agenda bashing  
>> anyway.)
>>
>> * Proposal
>>
>> The start times, frequency (twice a week) and overall duration (2  
>> hours
>> each) of the calls stay the same. We subdivide each two hour call  
>> into 1
>> hour slots, for a total of 4 slots a week. Of these 4 one-hour  
>> slots (at
>> most) 1 slot a week will be for logistics/administration with the
>> remaining slots for technical discussion. The logistics slot will
>> alternate between Monday and Thursday each week. Only a single  
>> technical
>> topic may be scheduled to a slot. A topic may not exceed its slot
>> duration. If discussion on a topic finishes early or is canceled then
>> the next topic does not start until its scheduled slot time. In other
>> words the slots are independent of each other.
>>
>> Assuming that for week 1 the topics are Workflow, EMS, and Info Model
>> then the schedule could be:
>> Monday   7 am(slot 1): Info Model
>> Monday   8 am(slot 2): Logistics
>> Thursday 10pm(slot 3): EMS
>> Thursday 11pm(slot 4): Workflow
>> (Times are in JST)
>>
>> Week 2 would have the the Logistics slot on Thursday.
>>
>> Suppose that in this example Thursday's EMS discussion finishes in 30
>> minutes, i.e., by 10:30pm JST. The Workflow discussion would not start
>> early; it would still start at 11:00pm JST. So the people who  
>> dialed in
>> for slot 3 and also want to join slot 4 could hang up, do some other
>> work, and dial back in after 30 minutes. If someone wants to join just
>> the Workflow discussion then they would not have to join the call from
>> 10pm and wait.
>>
>> -- 
>> Andreas Savva
>> Fujitsu Laboratories Ltd
>>
>> --
>>   ogsa-wg mailing list
>>   ogsa-wg at ogf.org
>>   http://www.ogf.org/mailman/listinfo/ogsa-wg
> 


-- 
Michel <dot> Drescher <at> uk <dot> fujitsu <dot> com
Fujitsu Laboratories of Europe
+44 20 8606 4834

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