[grid25-bof] Idea for Beowulf Bash: 25 years of Grids

Mon Oct 23 15:28:09 PDT 2023

Charlie et al,

Details on the venue are now available at https://beowulfbash.com<https://beowulfbash.com/> and I can confirm that we will have a special separate room for the OGF portion, with freedom to come and go from the main event and activities. Entry will require an SC23 badge but we can make arrangements if needed for anyone who wants to attend without one. I’ve been waiting for them to post the sponsor logos on the website but will probably send a general announcement soon regardless.

Thanks,
Alan

On Oct 23, 2023, at 2:10 PM, Catlett, Charles Edward <catlett at anl.gov> wrote:

Hello Alan and thank you again for organizing. So we are on for this and do you know times and location yet for the BW bash? (I’d never heard if it before).

CeC
________________________________
From: grid25-bof <grid25-bof-bounces at lists.ogf.org> on behalf of Sill, Alan <Alan.Sill at ttu.edu>
Sent: Saturday, September 16, 2023 10:08:52 AM
To: grid25-bof at lists.ogf.org <grid25-bof at lists.ogf.org>
Subject: Re: [grid25-bof] Idea for Beowulf Bash: 25 years of Grids

Great and thanks for the replies so far. I’ve given the go-ahead to the Beowulf Bash organizers for us to join and hope that the rest of you and many others will be able to make it there too!

Have a great weekend.

Alan

On Sep 16, 2023, at 2:26 AM, Dave Snelling <dave at theplateau.com> wrote:

 Folks

I too should be able to join

Dave Snelling

Sent from my iPhone

On 16 Sep 2023, at 05:01, 岸本光弘 <hiro.kishimoto at aist.go.jp> wrote:

Hi all,

I will attend, too.

Hiro Kishimoto

from: Paul Messina <pcmessina at earthlink.net>
subject: Re: [grid25-bof] Idea for Beowulf Bash: 25 years of Grids
date: 2023年9月13日 0:03:09 JST
to: Fabrizio Gagliardi <fgagliar at bsccns.onmicrosoft.com>
CC: grid25-bof at lists.ogf.org, Andrea Sansano <asansano at bsccns.onmicrosoft.com>

I will attend.

Paul

Sent from my iPhone

On Sep 12, 2023, at 16:22, Fabrizio Gagliardi <fgagliar at bsccns.onmicrosoft.com<mailto:fgagliar at bsccns.onmicrosoft.com>> wrote:

I will attend. Best wishes
Fab

From: grid25-bof <grid25-bof-bounces at lists.ogf.org<mailto:grid25-bof-bounces at lists.ogf.org>> On Behalf Of Sill, Alan
Sent: Tuesday, September 12, 2023 3:07 PM
To: grid25-bof at lists.ogf.org<mailto:grid25-bof at lists.ogf.org>
Subject: Re: [grid25-bof] Idea for Beowulf Bash: 25 years of Grids

All: Just wanted to add that despite the name of the space at the venue, cigar smoking is not anticipated or expected! It's just a space, I'm told.

If the general sense is positive, I'll go ahead and agree tot the room. An RSVP here to this message would be appreciated if you plan to come. If Charlie and/or Ian want to take the 2-3 minutes at the opening that they offer, I will work on some material for the landing page space they mentioned. Suggestions welcome - especially ones that can fit with their theme! ( e.g.,"25 years of grids: Y Did We Do It? What Have We gotten Ourselves Into? And What Comes Next?")

Hope that everyone will respond positively, help spread the word when the announcement comes out, and help make this a success!

Alan

On Sep 11, 2023, at 7:56 PM, Sill, Alan <Alan.Sill at ttu.edu<mailto:Alan.Sill at ttu.edu>> wrote:

Dear all,

We have had some discussions that could allow us to get together for a nice reunion on the occasion of the 25th year since the original SC'98 grid BOF. The best option may be to join in the Beowulf Bash as an auxiliary event. This would allow people to come and go to the larger event if needed. This arrangement will provide a convenient place to meet, a potentially quiet place for discussion, and the option to join the larger Beowulf Bash.

Please let me know what you think of this option. The OGF budget can accommodate the requested fee, although there is not a large amount of money left beyond this, factoring in our ongoing expenses and plans to keep working for at least a few more year on completing publishing standards and related community support projects.

Cheerfully,
Alan

Begin forwarded message:

From: Lara Kisielewska <lara at xandmarketing.com<mailto:lara at xandmarketing.com>>
Subject: Re: Idea for Beowulf Bash: 25 years of Grids
Date: September 11, 2023 at 4:15:54 PM CDT
To: "Sill, Alan" <Alan.Sill at ttu.edu<mailto:Alan.Sill at ttu.edu>>
Cc: Douglas Eadline <deadline at eadline.org<mailto:deadline at eadline.org>>

Hi Alan,

Thank you for your patience while we worked through some logistics around your request. First, here’s an early sneak peek view of this year’s event theme and landing page (no one has seen this yet outside of Doug and I: https://beowulfbash.com<https://beowulfbash.com/>

And I should probably clarify something for you now that you may have misunderstood from your exposure to the online version of the Beowulf Bash that you participated in when SC was in St. Louis. While that one had talks in Zoom rooms as an attempt to do something interesting in an online-only medium, the Bash itself does not have any speaking aspects to it apart from about 15 minutes where Don Becker (and sometimes Thomas Sterling) takes the stage and says a few words, and our Gold sponsors get to come up and speak for 1-2 minutes each as well. It’s really just a big party, thrown BY the community, FOR the community.

From what you’d said earlier, it seemed as if you were thinking there were actual talks going on at the Bash each year, but that is not the case. To see some of our trademark snarky party invites over the past 15 years, click here: https://www.clustermonkey.net/Supercomputing/beowulf-bash-invitations-2008-to-present.html

If you’re still interested in holding your event within our event now that you know more about it and also where we’ll be throwing the Bash this year, I’ve got two options for you. First, take a look at the floor plan of this year's venue:
https://www.coclubs.com/private-events/the-church

There are two semi-private rooms, the Wine Bar (https://www.coclubs.com/venue-galleries/wine-bar-church) and the Cigar Bar (https://www.coclubs.com/venue-galleries/basement-cigar-bar). We had been planning to use the Wine Bar for our annual quiet room, where we don’t have music playing, just tables and chairs in a quiet place for people to catch up and get into deep conversations.

We can give you the Cigar Bar for the $3K sponsorship payment. For this, we will let you put up signage outside the room, give you two slides in the PPT sponsor slide deck that will be in rotation on screens throughout the venue all night, add a box to the event landing page about the OGF’s "25 Years of Grids: What's Old Is New Again” reunion (or however you’d prefer to call it) going on at the Beowulf Bash, and put it on the invitation postcard. We will also have you come up on the main stage when Don speaks in order to talk for 2-3 minutes about OGF.

I’m told the Cigar Bar fits 40 people. If that’s too small, we can swap with you, and you can have the Wine Bar, which fits 200 people, for $5K. We normally make sure the quiet room fits 100, but we’ll just make due with something smaller this year, and perhaps some of the folks who normally hang around in the quiet room will actually be in the OGF space instead.

Please let me know if one of these two options would work for you. We’ll be reaching out to begin sponsorship asks this week, so let me know who you’ve got in mind to ask, so we’re not double-asking.

Thanks,
Lara

On Aug 25, 2023, at 10:45 AM, Sill, Alan <Alan.Sill at ttu.edu<mailto:Alan.Sill at ttu.edu>> wrote:

Good morning! Just a ping on this. I’m beginning to communicate with the other people who are interested in a gathering for this purpose at SC.

Alan

On Aug 21, 2023, at 10:41 AM, Sill, Alan <alan.sill at ttu.edu<mailto:alan.sill at ttu.edu>> wrote:

 Hi Lara and Doug,

Something more structured would be good. We could tentatively say $3,000 to start, perhaps more, and we would want a place in the program and billing for the event. We could potentially pull in other sponsors also. The idea of having it part of the event is that we would not need to worry about the exact number of people arriving if it were to be a big part of the event - in this case it's partly just OGF helping to sponsor the Beowulf Bash as a way of celebrating the anniversary of the BoF that eventually led to the formation of the Grid Forum. We'd like to be a big part of the billing but don't need to take up a lot of time.

For my own part I would prefer a spot on the program itself over a separate program and room. Let me socialize this among others, depending on our reply, and see what they think.

COVID is a consideration this year again of course. Last year three members of my team came back with it, and there is a spike starting again right now that looks to be pretty serious. Not sure where we will be by then and I hope the new vaccinations will help, but wanted to mention that to see if it is part of your planning. We'd want to mark the event in any case, even if it's virtual.

Let me know what you think and if this looks to be a viable possibility.

Alan

On Aug 21, 2023, at 9:44 AM, Lara Kisielewska <lara at xandmarketing.com<mailto:lara at xandmarketing.com>> wrote:

This email originated outside TTU. Please exercise caution<https://askit.ttu.edu/phishing>!

Hi Alan,

Our venue this year is unusual. Let me look into the possibility of having a Grid room and get back to you. A few questions:

1) Were you envisioning a space with Grid signage where people from the Grid community could connect casually, or something more formal / structured?

2) About how many people do you think might be in the Grid room at any one time (max)?

3) What is your budget for sponsorship?

Please let me know and I will try to design a custom sponsorship for you, assuming we can work the logistics out.

Thanks,
Lara

On Aug 21, 2023, at 10:36 AM, Douglas Eadline <deadline at eadline.org<mailto:deadline at eadline.org>> wrote:

Alan,

We have started the planning process and we can probably
figure out a way to integrate/support the
grid computing anniversary and community.

We do have a theme and as you know we tend to promote
the Bash in a somewhat snarky fashion (the online
events during Covid were a bit of an exception)
And, we do want to support the community.

In any case, we also make sure there is a quiet room
for people to talk. It is possible we could expand
on this and have Grid room (the venue has a bunch of
rooms this year)

I copied Lara, we will discuss this and get back to you
this week.

--
Doug

Good evening Doug,

As you may remember, Supercomputing â?~98 was the location of the
birds-of-a-feather session widely regarded as one of the key crucial
turning points in the creation of grid computing. There are many such
points along the way in that story tgat led to the launch of the Grid
Forum in June 2024, and several of us have been discussing this and weâ?Td
like to mark the occasion at SCâ?T23 in some suitable manner.

One nice possibility would be to have Open Grid Forum, which still exists,
participate in planning and funding the Beowulf Bash this year. Grid
computing is still very much around and as illustrated by the recent
energy cost spikes that nearly shut down many scientific data centers at
the start of the Russian invasion of Ukraine and the corresponding budget
pressures that led a lot of those centers to look into migrating their
workloads, as well as similar considerations related to carbon emissions
reduction for large scale computing in general, the techniques are as
important as ever. The BOF sessions and workshops we have had at SC and
other conferences over the past few years have been well attended. We also
have some news to announce about that timeframe regarding a new
arrangement for ISO adoption of some OGF standards. Something to mark the
milestone and introduce the new information seems to be appropriate.

OGF could sponsor or co-sponsor the event from a financial point of view
as well. Weâ?Td need to know the approximate cost that it typically
requires before committing to do so, of course. A proposed title would be
â?oBeowulf Bash 2023 - 25 Years of Grids: Whatâ?Ts Old Is New Againâ?
though weâ?Tre open to other ideas as well. I donâ?Tt know how far along
in planning you are, but wanted to throw this to you.

Let me know what you think. We can also work on distributing materials to
show floor booths, since at this point we have many friends and
institutions who have some history with OGF. We could also approach some
of them to help with the co-sponsorship.

Thanks,
Alan

--
Doug

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