[DFDL-WG] OGF document approval process

[Alan Powell]

After failing to get a response from both our area leads I have been in 
touch with the OGF editor who has pointed me at the OGF process document. 
http://www.ogf.org/documents/GFD.152.pdf.

For recommendations such as DFDL there are two stages.

Processing for Proposed Recommendation Documents
Processing for Grid Recommendation Documents

Note that to become an OGF Recommendation there must be an expert review 
written summarizing operational experience. "Typically, this will mean 
that at least two interoperable implementations should be demonstrated"

Summary of Document Processing for Proposed Recommendation Documents
A document may be returned to an earlier phase of the document process, if 
deemed necessary.

Pre-submission check: Includes consensus within the OGF group, adherence 
to intellectual property guidelines, assignment of one or more 
corresponding authors, and group mailing list last call. At this point, 
OGF group chairs and the appropriate ADs should be informed of the 
intention to submit 
Submission: Suitably formatted document, with attention to required 
elements and intellectual property issues, is submitted to the OGF Editor. 

Initial Editor review: The OGF Editor reviews the document for 
completeness, general content, formatting, etc. The OGF Editor will 
typically confirm the pre-submission check with the AD, who will shepherd 
the document through the GFSG review. 
Initial GFSG review: Through the appropriate GFSG council, the GFSG will 
be given 15 days to read and comment on the document. At the end of that 
period, the AD will gain consensus from the GFSG as to whether the 
document is acceptable for advancement to Public Comment. 
Public Comment: The document enters a 60-day Public Comment, with 
notification to the OGF community and general public (i.e., through the 
OGF?s Web site and mailing lists). 
Review of comments: Authors/editors are asked to respond to Public 
Comments, and may elect to prepare a new version of the document. If 
substantial revisions are made, a further Public Comment will be sought. 
Final GFSG review: The same process as the initial GFSG review, with 
attention to Public Comments and any further changes to the document. 
Final Editor review: The OGF Editor will confirm the document is ready for 
publication. 
Publication: The OGF Editor will assign a GFD-R-P document number and 
inform the OGF community of the new document.


Summary of Document Processing for Grid Recommendation Documents
A document may be returned to an earlier phase of the document process, if 
deemed necessary.

Passage of time: At least 6 months since publication as a GFD-R-P must 
pass. 
Process check: When document authors or other interested parties inform 
the OGF Editor of the desire to move the document to Grid Recommendation 
status, the Editor will check that requirements are met and seek consensus 
from the AD that the document is ready for advancement to Grid 
Recommendation. 
Document review: A written expert review, summarizing operational 
experience and documents published that reflect the readiness of the 
document to become a Grid Recommendation. Other parties may solicit this 
on behalf of the document authors. It may be submitted to the document 
authors, the AD, or directly to the OGF Editor.
Final document preparation: If small changes are sought to the final 
document, the submitters must propose them in the form of a replacement 
document per the Errata process described herein. 
Public notice: The Editor will inform the OGF community of the intention 
to move the document to Grid Recommendation, including a summary of or 
link to the expert review. 
Final review: The AD will present the result of the review and all other 
evidence (such as Experimental documents) to the appropriate Council, with 
a recommendation for whether to change the status to a Grid 
Recommendation. The Council will be given 15 days to read and comment on 
the document. At the end of that period, the AD will gain consensus as to 
whether the document is acceptable for advancement. 
Republication: The OGF Editor will replace GFD-R-P with GFD-R in the 
document, and apply any other needed changes. The Editor will inform the 
OGF community of the new document.

Alan Powell

 MP 211, IBM UK Labs, Hursley,  Winchester, SO21 2JN, England
 Notes Id: Alan Powell/UK/IBM     email: alan_powell at uk.ibm.com 
 Tel: +44 (0)1962 815073                  Fax: +44 (0)1962 816898






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